Binding vs. Non-Binding Moving Estimates: What's the Difference?

One of the most important — and most misunderstood — aspects of booking a long distance move is the type of estimate you receive. The difference between a binding and non-binding estimate can cost you hundreds or thousands of dollars on delivery day.

The Three Types of Moving Estimates

1. Binding Estimate

A binding estimate is a guaranteed fixed price. The moving company cannot charge you more than the quoted amount, regardless of the actual weight of your shipment or how long the move takes.

Key points:

• Price is fixed at the time of the estimate
• Mover cannot charge more, even if shipment is heavier than estimated
• Additional services not in the original estimate can still be charged separately
• You may receive a credit if shipment is lighter than estimated (some companies, not all)
• This is the best option for consumers

2. Not-to-Exceed Estimate (Also Called a Guaranteed Not-to-Exceed)

A not-to-exceed estimate sets a price ceiling. You pay either the quoted price or the actual cost — whichever is lower.

Key points:

• You're protected against paying more than the quoted price
• If your shipment is lighter, you may pay less
• Also called a "binding not-to-exceed" estimate
• This is also a good option for consumers

3. Non-Binding Estimate

A non-binding estimate is based on the mover's best guess of the shipment's weight. The final price is determined by the actual weight after loading.

Key points:

• Final price is based on actual weight, not the estimate
• Can be significantly higher than the original quote
• FMCSA limits how much over the estimate they can charge before delivery (110% rule)
• Avoid this type if at all possible

The 110% Rule for Non-Binding Estimates

Under FMCSA regulations, if you have a non-binding estimate, you only have to pay 110% of the estimated price at delivery. The mover must deliver your goods and bill you for the remainder within 30 days. This doesn't fully protect you — 110% can still be thousands more than expected — but it does provide some protection.

Why You Should Always Request a Binding Estimate

Here's a real scenario: You get a non-binding estimate of $5,000 for your 3-bedroom move. On delivery day, the mover says your shipment weighed more than estimated and the actual cost is $7,200. With a non-binding estimate, you owe $7,200 (or at least $5,500 at delivery under the 110% rule). With a binding estimate, you pay $5,000 — period.

How to Get a Binding Estimate

• Specifically ask for a "binding estimate" or "not-to-exceed estimate" when requesting quotes
• Provide accurate, complete information about your belongings
• Request an in-home or virtual survey so the mover can accurately assess your shipment
• Get the binding estimate in writing before signing anything

Every mover in the MyMovingQuotes network is required to provide binding or not-to-exceed estimates. This protects you from the most common source of moving surprises.